St Magnus Transforms Healthcare Asset Management with FMIS

Unlocking Efficiency: How The St Magnus Community Streamlined Healthcare Operations

Case Study

Sector

Healthcare

Location

United Kingdom

Client Since

2021

Challenges

Asset Tracking

Work Orders

Barcoding

Situated in the picturesque regions of Surrey and Hampshire, UK, The St Magnus Community is known for its exceptional delivery of physical and mental healthcare services. In 2021, St Magnus selected FMIS to provide a much-needed inventory and asset management system for hospital staff and other employees to deliver precise asset tracking and access to the right equipment and consumables in their hospitals.

Multi-Site Tracking

The St Magnus Community, encompassing St Magnus Hospital, St Martha’s Hospital, and St Magnus Nursing, faced the challenge of tracking and managing thousands of assets across two facilities. From critical medical devices to essential kitchen equipment, the hospitals required an asset tracking solution to improve asset utilisation. Tracking location information and maintenance records for each department and facility using a manual spreadsheet system was complex and cumbersome, wasting valuable time.

• Key Challenges: Inefficient asset tracking, unreliable equipment availability, and maintenance scheduling complexities.
• Requirements: A scalable, secure, and comprehensive asset management solution supporting fixed asset management and equipment maintenance.

Inventory Tracking

Tracking inventory and consumables was challenging without a centralised system. Hospitals require constant access to a wide range of stock and inventory items, from bedding to medical equipment and other supplies for patients. Before FMIS, staff tracked and managed these manually, relying on paper-based or informal processes and local expertise to ensure availability.

FMIS tracks inventory alongside other assets and equipment, like medical devices and vehicles, providing a central reference point for all assets within the Group. Knowing when to re-order inventory and where current stock is located across the different sites ensures that time is not wasted searching for missing items or waiting for supplies that may have a long lead time.

FMIS Asset Tracking and Maintenance

After considering several options, FMIS Asset Tracking and Equipment Maintenance modules emerged as the best option for St Magnus, transforming how they managed assets and maintenance. “FMIS appealed to us because it also allows tracking of consumables, not just expensive equipment,” remarked Nii White, Group Business Director at St Magnus. Adopting FMIS’s mobile asset manager app and barcode tracking simplified asset identification and management, proving pivotal in their decision-making process.

Key Benefits

• Fixed Asset Management: Enhanced visibility and asset control lead to significant time savings and improved regulatory compliance.
• Equipment Maintenance: Scheduled and reactive maintenance management reduces downtime and maintenance costs, improving overall operational efficiency.
• Inventory Management: Improved visibility and control over tracking for hospital inventory and consumables.
• Flexibility: FMIS’s software customisation and cloud-based deployment options ensured a solution tailored to St Magnus’s unique requirements, providing cost-effectiveness and data security.

“FMIS saves us at least 20 hours per month,” adds Nii White, quantifying the tangible benefits of implementing FMIS solutions.

Looking to the Future

As The St Magnus Community continues to grow, the scalability and adaptability of FMIS software are important. FMIS has the necessary experience, having worked extensively with some of the nation’s largest healthcare facilities and providers, including the NHS and others internationally. With the option to add additional functionality like procurement and asset accounting, FMIS is well-positioned to enhance operational efficiency and patient care services further.

Partner with FMIS for Your Asset Management Needs

The St Magnus Community’s journey with FMIS exemplifies the transformative impact of advanced asset management solutions in the healthcare sector. If your organization seeks to revolutionize its asset management and maintenance processes, contact FMIS for a demo and discover how we can tailor our solutions to meet your needs.

Contact us today: Email: sales@fmis.co.uk, Phone: +44 (0) 1227 773003, or visit /contact/request-product-demonstration/ to request a product demonstration.