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Purchase Order Processing case study
Purchase Order Processing case study
Exponent: engineering and scientific consulting
Exponent is an international engineering and scientific consulting company with 25 offices worldwide. Their engineers and scientists have worked on many high profile incidents.
“Exponent has been using Vision since 2007. We found that though the majority of the company was not purchasing intense, there were several groups that were, and each had their own process. It was time to unify and standardise the process. In FMIS, Exponent found a system that provided the flexibility we needed to accommodate our approval matrixes while still seamlessly interacting and taking advantage of the capabilities of Vision.”
Sue Lawless
Business Manager at Exponent
Flexible approvals
Because Exponent staff are involved in a diverse range of projects, they needed a comprehensive but flexible purchase order processing (POP) software system. Their requirements included access to an approval process that allows their requisition orders to be signed off by the appropriate staff in line with their individual approval limits and project association, before the purchase orders are automatically generated.
Deltek Vision integration
Because Exponent already used Deltek Vision, they needed purchase order processing software that linked directly with their existing system. All FMIS products including Purchase Order Processing are designed to integrate directly with the Vision software. FMIS Purchase Order Processing will automatically match purchase orders against the relevant invoice, with any amends flagged for approval before posting to the general ledger in Vision.
Established name
When considering suppliers, Exponent wanted to be confident that their chosen provider had the experience and stability to provide the level of service required over the long term. FMIS software is used in over 40 countries worldwide and has been leading the industry for over 30 years, thus Exponent was able to call industry leading clients, such as Transammonia as a reference.
For more information on FMIS Purchase Order Processing and other products, please see our product pages or contact one of the team directly at sales@fmis.co.uk or on +44 (0) 1227 773003.
The AA uses FMIS Leasing software
Leasing software case study
Why the AA uses FMIS Leasing
The AA was recently confirmed as the UK’s most trusted brand*, so it’s great that they trust FMIS Leasing software to forecast, calculate and track the monthly leases for their operational fleet. FMIS was commissioned to reduce the total time it took to prepare the month end accounts for all of the fleet adjustments, additions and periodic forecasts. FMIS was able to reduce the time required for the whole process from several days to a matter of hours.
“The AA is a diverse business with several different types of operational vehicles and a complex VAT structure. We chose FMIS as our partner as they demonstrated how their system was flexible enough to meet our requirements. The FMIS support team are working closely with us to continually improve and develop the Finance Lease Software that meets our on-going requirements.”
Brian Burkett
Head of Finance
Flexible
The AA has a wide variety of lease types that the selected system had to be flexible enough to handle such as:
- Periodic tax changes impacting irrecoverable VAT and the fixed assets values
- Changing maintenance and service provisions
- Multiple invoices within a period
- Extensions of the lease term
- Finance charges based on fixed rates
Reporting
Tailored dashboards allow all the key stakeholders from Operations through Finance to view the information they need, when they need it and in a format that is useful to them.
Support
As the AA’s requirements have developed, FMIS Leasing software has been flexible enough to grow with them. FMIS provides ongoing support for all their clients including regular product enhancements to ensure FMIS Leasing remains ahead of the game and compliant with all accounting standards, such as IAS17.
For more information on FMIS Leasing and other products, please see our product pages or contact one of the team directly at sales@fmis.co.uk or on +44 (0) 1227 773003.
* Source: Survey of more than 3,000 people in the UK aged 18-74 between 4 January and 7 February 2014 by Rainey Kelley Campbell Roalfe / Y&R’s BrandAsset Valuator (BAV).
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